Limiting Form Entries
When creating event registration forms or contest and promotion forms you may need a way to limit the number of submissions you recieve. We have written about this before but it helps to get a refresher on some of our “hidden” features that sometimes aren’t always obvious when building your forms.
You can limit the number of sumbissions in two ways. You can disable a form by limiting the number of submissions or by closing the form on a certain date or time.
So for instance if you have an event that can only handle 200 people you can go into your form’s settings, in the General tab you can select to “Disable this form after number of submissions” and enter “200″
The second way to limit your form submissions is to just deactivate the form on a certain day and time. Again in the General Settings tab instead of selecting “After number of submissions” you can select “Disable this form on date” and enter the date you want. You can enter a certain date and time, for example 6/26/2009 8PM or you can enter 2 weeks from now, two months from now or something similar and it will work the same way. This is perfect if you want to hold contests or special promotions that are time sensitive and need to be cut off at a certain date or time.
You can also customize the message that users will see if they go to the form after it has been closed for submissions.
Let us know in the comments below any other ways you might be using the Form Deactivation settings or any other form building tips and tricks you may have.
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About the Author
Chris (@chris_c_lucas) is the director of business development. He manages many of Formstack's marketing efforts with a special interest in discovering how social and online marketing can help Formstack grow, while building strong relationships with external partners. With a background in PR, communications, and marketing, he has experience in working for a wide variety of industries including Sporting Goods Manufacturing, Bio/Pharma Marketing and High Tech PR. A Purdue graduate, Chris loves watching college sports, enjoys playing ice hockey, and most importantly can't wait till his son laces up his first pair of hockey skates! Follow him on Twitter (@chris_c_lucas) for more updates!
